July HR & Payroll Updates for Florida Businesses: What Employers Need to Know

As we move into the second half of 2025, it’s the perfect time for Florida business owners to take a step back, evaluate their HR and payroll operations, and make sure they’re prepared for the months ahead. At AYS Employee Leasing, we’re committed to helping small and medium-sized businesses across Florida stay compliant, save time, and focus on what they do best, running their business.

July brings a number of key updates that every business owner should be aware of. From major federal tax changes to expanded OSHA relief and upcoming state-level wage and leave law shifts, now is the time to get ahead. Let’s walk through the highlights and what they mean for your business.

Major Federal Payroll Changes Are Coming

On July 4, 2025, Congress passed H.R. 1, commonly known as the One Big Beautiful Bill Act. This sweeping legislation includes updates to federal tax brackets, employee benefit structures, and payroll reporting rules. While the IRS is still finalizing guidance, business owners can expect significant changes to how payroll taxes and benefits are managed.

What this means for you: As your payroll partner, AYS will continue to monitor the IRS guidance closely and keep you informed. Once the changes are clarified, we’ll provide recommendations tailored to your specific business structure and workforce.

Good News: The Small Business Tax Break is Now Permanent

If you’ve taken advantage of the 20% pass-through deduction in the past, here’s some great news—it’s now permanent. Initially set to expire, this tax break has been locked in for good, offering continued savings and predictability for sole proprietors, partnerships, and S corporations.

OSHA Penalty Relief Expanded for Small Employers

OSHA has recently expanded eligibility for penalty relief. Businesses with up to 25 employees may now qualify for a reduction in penalties of up to 70%, and even more for smaller firms with strong safety records.

Why this matters: If you're already maintaining a safe workplace, this could translate into real savings. And if you're not sure where you stand, AYS can help guide you through simple steps to get your HR and safety documentation in order.

State-Level Wage and Paid Leave Programs on the Move

While Florida hasn’t rolled out its own paid leave program, other states like Delaware, Maine, and Maryland are launching mandatory programs with payroll contributions starting this year. Minimum wage increases are also taking effect in several states as of July 1.

Florida businesses take note: Though these changes don’t currently apply to you, they signal the direction of national labor trends. AYS will alert you if any legislation arises that could affect your business operations in Florida.

A Mid-Year Payroll & HR Check-In

Now is an ideal time to review key areas of your business to ensure everything is running smoothly and aligned with your goals. At AYS, we recommend evaluating:

• Your current staffing and wage budgets

• Payroll accuracy and tax compliance

• Any upcoming benefit or open enrollment periods

• State and federal HR regulation changes

Our team is happy to provide a mid-year payroll review or answer questions about any of the items above.

Why Choose AYS for Your Payroll and HR Needs?

Based in Vero Beach, AYS Employee Leasing is proud to support small and medium-sized businesses throughout Florida with payroll processing, HR support, workers’ compensation, and payroll tax administration. We offer a personalized, responsive approach that makes us feel like an extension of your team—not just a vendor.

Whether you’re preparing for year-end compliance, onboarding new hires, or just need someone to help you stay ahead of the curve, we’re here to serve.

Let’s Make the Rest of 2025 the Best Yet

There’s no better time than now to ensure your business is ready for what’s ahead. If you have questions about how these updates impact you, or if you’d like to schedule a complimentary HR or payroll check-in, we’re just a phone call or email away.

Contact AYS Employee Leasing today and let us simplify your HR and payroll, so you can focus on what matters most, growing your business.

Looking for more payroll and HR tips for Florida businesses?

Visit www.AYSpeo.com/blog for more insights, updates, and small business resources.